There are so many details to consider when organising an event. We will work with you to ensure that you have everything covered and the event planning runs smoothly.
Accurate delegate management is crucial for any event. We provide a seamless and effective delegate management service before, during and after your event.Your Virtual Assistant can also assist with all delegate communications – whether that’s by email, phone, post or text. Your delegates could be existing clients, new clients or staff, but we will always ensure that they are all handled in a professional and efficient manner.
Budget management is also critical for any event. We’ll work with you to organise an event within your budget. It’s extremely important to identify your budget for the event from the start of planning as event costs can quite easily spiral out of control.We can help to ensure that your budget is continually monitored and delivered within budget. In fact, we love negotiating with our suppliers to ensure we get the best deals for you and also look at where we can add value. Also, with our experience we can ensure that you have everything covered within your initial budget to avoid any ‘surprise’ costs later down the line.
When organising an event, there are often several suppliers involved managing different elements of the event such as accommodation, travel, catering etc. – this means lots of back and forth with several different companies. Your Virtual Assistant can manage all your suppliers for you, ensuring they have all of the details they need for your event.
There are so many different venues and suppliers out there now that it can be a difficult decision deciding which are best to use for your event. It can also be quite time consuming trawling through the internet to find the information you need and often you have to contact the company for full details, such as costs. Just let us know what you’re looking for and we can provide you with a simple overview/summary to help you make that decision quicker. We can also provide guidance based on our experience and knowledge.
With most events, travel arrangements are booked on behalf of the guests. Arrangements could include booking car parking, organising train tickets or even booking flights. When booking travel arrangements on behalf of guests it is crucial to ensure that all the details are correct and that the guest has all the information they need prior to travel.We can arrange all your guests travel on your behalf and ensure that everything is booked correctly so that you don’t have to worry.
As our name suggests, we work virtually so prior to your event Your Virtual Assistant will provide you with an ‘Event Manual’ which will contain all of the contacts for the event and details of what’s been arranged for you – including a detailed schedule.
However, if you would prefer us to be onsite managing or helping with your event then just let us know and we can arrange this for you.
Download our case study outlining how we supported Access Advisors to deliver a series of well attended online events that were inclusive and accessible to the disability community.
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